What is Asset Management? | A to Z Guide of Asset Management [Wiki] (2024)

Introduction about Asset Management [Wiki]

Asset Managementcontinues to be one of the primary concerns of organizations all over the world. Why? Assets drive businesses. Modern businesses rely heavily on physical assets to sustain effectively. Asset management process also helps businesses derive more value from an asset and achieve business goals.

While the concept of asset management has been in existence over several decades, it continues to be an ever-evolving domain. So, it is critical to keep pace with the evolution and adapt to changes on the fly. How well firms embrace change will determine which prosper in the years ahead.

This guide takes a closer look at the asset management definition, the current state, why you should invest in it, the deliverables it offers, and even a forecast into how it might evolve in the coming years.

What is asset management?

Asset management is the process of planning and controlling the acquisition, operation, maintenance, renewal, and disposal of organizational assets. This process improves the delivery potential of assets and minimizes the costs and risks involved. Adequate maintenance and proper deployment of systems, people, and processes ensure a positive enhancement of capital over the asset lifecycle.

What is asset lifecycle?

Asset lifecycle is the number of stages that an organization’s asset goes through during the lifespan of an asset’s ownership. It is the period that an organization can effectively and efficiently utilize an asset to accomplish its business goals. An asset lifecycle typically covers all phases of an asset’s life from acquisition through maintenance and eventual disposal.

Types of asset management

While the definition of asset management may differ from one organization to another, they can be vastly classified into three types: physical, financial, and contractual.

  1. Physical asset managementstands for the process of handling things like fixed asset management, inventory management, infrastructure, and public asset management.
  2. Financial asset managementrefers to the process of managing procurement, developing an investment strategy, controlling budget and costs, handling cash, bonds, and stocks.
  3. Contractual compliancestreamlines processes like IT asset management, digital asset management, contractual maintenance, and management of intangible assets.

Pain points in managing company assets

Some of the biggest issues facing asset management is the hurdle with monitoring and managing existing assets manually. When your assets have been on the grid for years, it can end up as loss or worse, compromised.

In addition to this dilemma, manual asset management is subject to the pain points that are listed below:

  • Manual data entry, error-ridden processes, and inaccurate data
  • The unstructured asset management process
  • Lack of authority to enforce asset management policies
  • Poor or non-existent change management
  • Little to no tracking and reporting of real-time asset value and location
  • Inability to assess the potential data risk or prevent it

Seven best practices for effective asset management

An effective asset management process helps businesses monitor and manage their assets using a systematized approach. With a solid process, organizations can improve productivity and efficiency of an asset thus enhancing the return on improvement.

Key components of an effective asset management process include:

  1. Preparing an asset register: An inventory list of available assets
  2. Identify asset conditions and rating system
  3. Track asset depreciation accurately at timely intervals
  4. Determine the value of assets and their replacement cost
  5. Move away from reactive to predictive asset maintenance
  6. Focus more on change management to ensure database integrity
  7. Eliminate paperwork and automate tasks like data collection, asset reporting, and more

How to improve asset management

Implementing an asset management system will not deliver results, if the process itself is mediocre at best. So, before looking for ways to automate the process, it is critical to streamline their existing asset management practices.

Here are seven factors an organization need to focus on in order to bring asset management into the future:

1. Understand the reason behind asset’s existence

  • What purpose does this asset serve?
  • Why was it procured?

2. Gain knowledge about the asset’s condition

  • What is the asset’s current condition?
  • How well does it fulfill its purpose?
  • Is it reliable?

3. See how effectively the asset is being utilized

  • What value is the asset delivering currently?
  • Is it fulfilling the existing expectations?

4. Identify future demands

  • Will there be a change of service expectations?
  • Is the asset robust enough to deliver future demands?

5. Assess the existing maintenance program

  • What is being done to maintain and improve the asset’s lifecycle?
  • How effective is the current asset maintenance program?
  • Is the estimate for maintenance costs accurate?

6. Predict depreciation rate and associated risks

  • Is the useful life of the asset reviewed periodically?
  • Are the expectations significantly different from previous estimates?
  • Is the depreciation charge for future periods adjusted accordingly?
  • What is the impact of this depreciation?

7. Forecast asset disposal

  • When is the asset expected to be permanently withdrawn from use?
  • Is the gain or loss from the disposal of the asset noted in the financial statement?

Benefits of automating asset management

Smart businesses don’t waste time trying to complete basis and repetitive asset management tasks manually by using the same outdated process over and over again. Investing in asset management app allows businesses to automate tedious and time-consuming asset management activities offering administration team to focus more on value-added activities.

What is Asset Management? | A to Z Guide of Asset Management [Wiki] (1)

However, implementing an asset management system is a huge decision, so it is better to be sure of the tangible benefits before you take the leap. Ideally, asset management software:

  • Prolongs the life of your assets
  • Aids in rehabilitating, repairing, and replacing assets efficiently
  • Meets consumer demands with a focus on system sustainability
  • Helps focus on activities that are critical to sustained performance
  • Enables businesses to meet service expectations and regulatory requirements
  • Improves responses to emergencies or unexpected risks

Now that you’ve understood the benefits of implementing an asset management solution, it is time to pick the right one. There’s no such thing as the perfect asset management software—so you need to pick the right asset management tool according to your unique needs.

Listed below are five popular asset management tools in the industry which is a good place to start your search.

1. ServiceNow

Designed specifically for enterprises, ServiceNow offers a range of asset management services including the likes of inventory management, financial and contractual information management, resource tracking, and more. With a comprehensive asset management tool like ServiceNow, businesses won’t have to switch between niche software solutions for each specific HR function.

Pros:Easy to use, consolidated asset database, and customizable reports

Cons:The process of matching all asset entitlements and contracts initially is quite arduous and time consuming.

2. Kissflow Finance and Operations Cloud

This isn’t a strictly administration-automation tool, but a finance cloud that you can use to manage basic operation tasks like asset management, facility management, and more. Kissflow is a simple and powerful finance and operations cloud for organizations of all sizes.

Pros:User-friendly, flexible, and consistent user experience across devices

Cons:Simplistic workflow layouts, lack of pre-defined templates, and dashboards

3. SAP ERP Suite

Initially, SAP did not focus much on enterprise asset management, as a result, the product had several functionality gaps. But, now it has evolved to a complete suite of enterprise asset management tools that are relevant for all industries. SAP’s major advantage is the convenience of managing everything from materials to assets and costing in a single place.

Pros:Rich functionality, strong service expertise, and powerful user community

Cons: The maintenance scheduling tool is neither flexible nor conducive to industry standards

4. IBM Maximo

Maximo is an end-to-end asset management solution with a detailed maintenance module as the main functionality with other complementary tools for procurement and inventory management. The integration framework of the product is effective and it encourages and well connected asset management platform.

Pros: Product functionality, product roadmap, and future vision

Cons:Clunky UI, bugs in spatial add-in, issues with mobile apps

5. Oracle E-Business Suite

Oracle E-Business Suite offers an all-in-one solution to manage asset management. The application provides a visually rich reporting functionality which stakeholders can use to create a customized analysis report. Organizations can integrate with an array of applications using REST API or SOAP connectors.

Pros:User-friendly, flexible, and consistent user experience across devices

Cons:Cost of maintenance is way too high


Successful asset management is essential to any organization’s success specifically as infrastructural assets with a long life span and substantial capital outlay will provide a foundation of economic activity. The more complex the organization, the more vital it is to have a solid asset management process in place.

While manual asset management practices can get the work done, employees will have to manually wrinkle and iron out a lot of details to ensure their organization makes the most of the available assets. By implementing an asset management tool businesses can manage assets and implement their asset management plans effortlessly.

If you’re on the hunt for the perfect asset management software, then go for a solution that not only helps you manage assets but also prolongs their life ensuring they operate efficiently and economically.Kissflow Finance and Operations Cloudenables an organization to acquire, manage, and maintain an asset throughout its lifecycle.

Sign up for a free demo today and see how Kissflow Finance and Operations Cloud can help your company’s assets run smoothly.

What is Asset Management? | A to Z Guide of Asset Management [Wiki] (2024)


What is asset management in simple terms? ›

Asset management is the day-to-day running of a wealth portfolio. It is usually headed by an investment manager. The management of assets involves building a portfolio of investments. This includes assessing risks, finding opportunities, and developing an overarching strategy for reaching a set of financial objectives.

What is asset management in IB? ›

Definition: Asset Management refers to the division of a financial institution or hedge fund that manages investments on behalf of clients, from planning an investment strategy through to execution of trades, diversification, reporting and rebalancing.

What does QZ asset management do? ›

QZ Asset Management is a private investment management firm that provides investment solutions to high net worth individuals, family offices, and institutional investors.

What are the three main asset management types? ›

Historically, the three main asset classes have been equities (stocks), fixed income (bonds), and cash equivalent or money market instruments. Currently, most investment professionals include real estate, commodities, futures, other financial derivatives, and even cryptocurrencies in the asset class mix.

Which 3 are principles of asset management? ›

These Asset Management Principles are briefly characterized:

“Failure Modes” – not all assets fail in the same way. “Probability” – not all assets of the same age fail at the same time. “Consequence” – not all failures have the same consequences.

How do asset managers make money? ›

The standard fee for asset managers is 1% of whatever is being invested. Some asset management funds also make money through a performance fee, similar to a bonus. Performance fees are setup so asset managers are rewarded with a bonus payout when growing the fund to a certain target threshold.

What are the three areas of asset management? ›

While the definition of asset management may differ from one organization to another, they can be vastly classified into three types: physical, financial, and contractual.

Is JP Morgan an asset management? ›

J.P. Morgan Asset Management is the brand name for the asset management business of JPMorgan Chase & Co. and its affiliates worldwide.

What is the difference between investment and asset management? ›

At its core, the difference between investment management vs. asset management is the scope of what is managed. Investment management tends to focus solely on stock and bonds while asset management can encompass a wider range of assets, such as homes and luxury goods.

Is qz asset management real or fake? ›

The FSCA can confirm that QZ Asset Management is not authorised or registered under any legislation administered by the FSCA or Prudential Authority.

Who audits qz asset management? ›

About us. For more than 10 years, QZ Asset Management - a company incorporated in China in 2012 and regulated by the Asset Management Association of China (AMAC) and audited by KPMG - has managed their institutional clients' wealth and served as trusted and holistic advisors.

Who is the CEO of QZ asset management? ›

Blake Yeung, CEO of QZ Asset Management, commented, "We are extremely pleased with the support QZ received from investors in this oversubscribed financing.

What are the 3 pillars of asset management? ›

To summarize, effective asset management revolves around the three interconnected pillars of inventorying assets, assessing conditions and hazards, and maintaining assets.

What is another name for asset management? ›

Asset management is the practice of buying, selling, and managing investments, commensurate with specific risk tolerances, to increase wealth over time. Asset management professionals perform this service for clients. They may also be called portfolio managers or financial advisors.

What asset gives the highest return? ›

Mutual Funds:

Mutual Funds pool money from multiple investors to invest in different stocks, bonds and other securities. Among all, equity mutual funds give higher returns by investing in different stocks in various sectors.

What is assets under management in layman's terms? ›

Assets under management (AUM) is the total market value of the investments managed by a person or entity on behalf of investors. AUM fluctuates to reflect the flow of money in and out of a fund and the price performance of the assets. A fund's management fees and expenses are often calculated as a percentage of AUM.

What does asset management job do? ›

Asset managers manage and monitor a company's assets. This could include property, money, stocks, shares and bonds, commodities, equities and other financial products. As an asset manager, you'd aim to maximise your employer's return on investment.

What does it asset management do? ›

IT asset management (also known as ITAM) is the process of ensuring an organization's assets are accounted for, deployed, maintained, upgraded, and disposed of when the time comes. Put simply, it's making sure that the valuable items, tangible and intangible, in your organization are tracked and being used.

How does an asset management system work? ›

An asset management system is software designed to track, monitor, and manage an organization's assets throughout their lifecycles. Assets can include physical items such as equipment, machinery, vehicles, or inventory, as well as intangible assets like software licenses, patents, or intellectual property.

Top Articles
Latest Posts
Article information

Author: Otha Schamberger

Last Updated:

Views: 5746

Rating: 4.4 / 5 (75 voted)

Reviews: 90% of readers found this page helpful

Author information

Name: Otha Schamberger

Birthday: 1999-08-15

Address: Suite 490 606 Hammes Ferry, Carterhaven, IL 62290

Phone: +8557035444877

Job: Forward IT Agent

Hobby: Fishing, Flying, Jewelry making, Digital arts, Sand art, Parkour, tabletop games

Introduction: My name is Otha Schamberger, I am a vast, good, healthy, cheerful, energetic, gorgeous, magnificent person who loves writing and wants to share my knowledge and understanding with you.